Composition of the approval file for 2nd and 3rd category MFIs

• A form containing general information about the Microfinance institution
• A certified copy of the institution’s articles of association
• A certified copy of the minutes of the constitutive general meeting
• The establishment’s registration certificate in the Commercial Register
• The list of shareholders with details (number of shares, par value, paid-up shares, percentage of participation, and voting rights equivalent)
• Information details on the shareholders listed below
• The notarized declaration of subscription and payment of share capital
• The report of the contributions auditor for any in-kind contribution
• Bank account statements showing receipt of the paid-up share capital
• The provisional composition of the Board of Directors (executive, non-executive, and independent directors)
• Information elements on the members of the Board of Directors
• Information details on the general manager and deputy general manager
• Information elements on the statutory auditors
• The list and composition of the specialized committees of the Board of Directors and their responsibilities
• The list and composition of the specialized committees intended to assist the General Management and their responsibilities
• The provisional organizational chart as defined in the aforementioned regulation
• The provisional business plan for three (03) financial years (project description, strategic analysis, commercial strategy, organizational forecasts, and financial projections)
• Details of the technical, financial, and human resources implemented
• Provisional balance sheets and income statements for three (03) years
• Draft procedure manuals (internal control, risk management, information system, business continuity plan, AML/CFT, governance charter)
• Staffing evolution forecasts (national and expatriate)
• The technical assistance agreement with a reference partner, if applicable

Information details related to the individual shareholder

• A curriculum vitae written in French, dated and signed
• A certified true copy of a valid official identity document (National ID Card, Passport)
• A criminal record extract less than three (03) months old
• A notarized certificate of financial standing (certified by consular authority if nationality outside CEMAC)
• The list of holdings in other MFIs or companies in CEMAC or abroad
• A sworn statement indicating the lawful origin of the funds to be invested

Information details related to the private legal entity shareholder

• A notarized copy of the entity’s articles of association
• The minutes of the extraordinary general meeting authorizing the subscription to the MFI’s capital
• The list of shareholders and beneficial owners of the company (number of shares, par value, percentage of participation, and voting rights)
• The certified annual financial statements for the last three (03) fiscal years (balance sheets and income statements)
• The list of holdings in other MFIs or companies in CEMAC or abroad
• A sworn statement from the legal representative attesting to the lawful origin of the funds to be invested

Information details related to the public legal entity shareholder

• The instrument establishing the legal entity
• The act authorizing the acquisition of a stake in the capital of the establishment
• A commitment to support the MFI’s development if the legal entity is a majority shareholder

Composition of the approval application file from subsidiaries of financial holdings, other parent entities, or MFIs belonging to such entities

• The group organizational chart to which the applicant belongs
• The list of shareholders and beneficial owners of the holding company and related entities
• The certified consolidated financial statements for the last three (03) fiscal years (balance sheets and income statements)
• The list of holdings in the capital of MFIs and other companies in CEMAC or abroad by the applicant, its group, or the financial holding company
• The minutes of the deliberative body authorizing the creation or acquisition of a stake in the subsidiary

Information details related to each individual director or representative of a legal entity

• A curriculum vitae written in French, dated and signed
• A criminal record extract less than three (03) months old
• A sworn statement of functions and mandates exercised outside the establishment, attesting to the absence of regulatory prohibitions or incompatibilities