Information elements related to the umbrella body of a Category 1 MFI network

• A form containing general information about the Microfinance institution
• A certified copy of the institution’s articles of association
• A certified copy of the minutes of the constitutive general meeting
• The institution’s registration certificate in the register of cooperative societies
• The list of affiliated institutions detailing for each of them the membership number, the number and nominal value of shares held and effectively paid up, the corresponding participation percentage, and the voting rights equivalence
• Information elements on affiliated institutions as set out by Article 10 of the aforementioned COBAC MFI Regulation R-2017/05
• The notarized declaration of subscription and payment of share capital, solidarity fund, and membership fees
• The report of the contributions auditor for any in-kind contribution
• Bank statements showing receipt of shares, membership fees, and solidarity funds
• The provisional composition of the Board of Directors, distinguishing between executive, non-executive, and independent directors
• Information elements on persons designated as members of the Board of Directors as set out by COBAC MFI Regulation R-2017/05
• Information elements on persons designated as managing director and deputy managing director
• Information elements on the statutory auditors as set out by the aforementioned regulation
• The list and composition of the specialized committees of the Board of Directors and their respective responsibilities
• The list and composition of specialized committees intended to assist General Management in the day-to-day management of the institution and their respective responsibilities
• The provisional organizational chart including the information defined in the aforementioned regulation
• The membership agreements duly signed between the umbrella body and the affiliated institutions (rights, obligations, contributions, risk coverage, refinancing agreements, etc.)
• The provisional business plan for three (03) financial years (project description, strategic analysis, commercial strategy, organizational forecasts, and financial projections)
• Details of the technical, financial, and human resources to be implemented
• Provisional balance sheets and income statements for three (03) years
• Draft procedure manuals (internal control, risk management, information system, business continuity plan, AML/CFT, governance charter)
• Staffing evolution forecasts (national and expatriate)
• The technical assistance agreement with a reference partner, if applicable

Composition of the approval file for a Category 1 MFI affiliated with a network

• A form containing general information about the Microfinance institution
• A certified copy of the institution’s articles of association
• A certified copy of the minutes of the constitutive general meeting
• A certified copy of the minutes of the general meeting authorizing affiliation to the network
• A certified copy of the minutes of the general meeting of the umbrella body accepting the entity’s affiliation
• The affiliation agreement duly signed, specifying rights, obligations, terms, and conditions
• The institution’s registration certificate in the register of cooperative societies
• The list of cooperators with membership number, shares, participation percentage, and voting rights equivalence
• The certificate of deposit for share capital, solidarity fund, and membership fees
• The report of the contributions auditor for any in-kind contribution
• Bank statements showing receipt of shares, membership fees, and solidarity funds
• The provisional composition of the Board of Directors
• Information elements on the members of the Board of Directors
• Information elements on the managing directors and deputies
• Information elements on the statutory auditors
• The provisional business plan for three (03) financial years
• Details of the technical, financial, and human resources implemented
• Provisional balance sheets and income statements for three (03) years
• Staffing evolution forecasts

Information elements related to each director (natural person or representative of a legal entity)

• A curriculum vitae written in French, duly dated and signed
• If applicable, the minutes of the general meeting designating the director
• A criminal record extract less than three (03) months old, issued by the competent authorities
• A sworn declaration of the functions and directorships held outside the institution and attesting to the absence of prohibitions or incompatibilities
• A sworn declaration attesting to the absence of incompatibilities provided for by the regulations
• A sworn declaration indicating social, financial, or business ties (direct or indirect) with the institution or any related company, as well as family ties with executives or shareholders holding at least 5% of the capital